Privacy & Policy
United Public School (UPS), Hojai
At United Public School (UPS), Hojai, we are committed to protecting the privacy, confidentiality, and security of personal information entrusted to us by our students, parents, faculty, staff, and visitors. This Privacy Policy outlines how we collect, use, store, share, and protect your personal data, both online and offline, in accordance with applicable laws and ethical standards.
Scope of Policy
This policy applies to all personal information collected through school admission forms, digital portals, the school website, school management software, mobile applications (if any), and any other communication platforms used by UPS. It covers all stakeholders including students, parents/guardians, teachers, administrative staff, and visitors to the school.Information We Collect
UPS may collect the following categories of information:
Personal Information: Student and parent/guardian names, addresses, phone numbers, email addresses, dates of birth, and photographs.
Academic Records: Grades, attendance, performance reports, assignment submissions, and examination scores.
Medical and Health Records: Allergies, illnesses, medication requirements, and emergency contact details.
Transportation Details: GPS-enabled transport tracking information, pick-up/drop-off points, and route preferences.
Digital Interaction Records: Usage logs from our school website, classroom learning apps, emails, mobile apps, and digital class participation.
Purpose of Data Collection
The information collected is utilized for the following purposes:
To facilitate admission, enrollment, and academic programming
To maintain student academic, health, and attendance records
To communicate with parents and guardians regarding school updates, events, and student progress
To support student safety and welfare via security systems including CCTV and GPS-enabled transportation
To enable access to online learning tools such as Google Classroom and School Management Software
To manage billing, fee collection, and digital payment processing
To improve our educational services and ensure efficient school administration
Data Security and Confidentiality
UPS employs industry-standard security measures to protect data from unauthorized access, loss, misuse, or alteration. These include:
Secure access control and authentication for school systems
Use of encrypted networks for data transmission
Controlled access to student records limited to authorized personnel only
Regular audits and updates to our IT and security infrastructure
CCTV surveillance across the campus to ensure physical security
Secure digital classroom platforms and internal communication systems
Sharing and Disclosure of Information
UPS does not sell or rent personal information to third parties. However, we may share necessary information with:
Educational authorities for statutory compliance
Third-party service providers (e.g., Google Classroom, School Management Software) only to the extent required for their service provision
Medical professionals in case of health emergencies
Legal entities if required by law or in connection with legal proceedings
Parental Rights and Consent
We recognize the rights of parents/guardians to access, correct, and request deletion of their child’s information. Written requests for access or correction should be submitted to the school administration. In cases where digital platforms are used, parental consent will be taken for data sharing as part of the registration process.Cookies and Website Usage
Our website may use cookies to enhance the user experience, analyze website traffic, and support functionality. Users may set their browser to refuse cookies, but some website features may not function properly as a result.Retention of Information
UPS retains personal data only for as long as necessary to fulfill the purposes outlined in this policy, or as required by law. After this period, the data is securely deleted or anonymized.Updates to the Privacy Policy
We reserve the right to revise this policy from time to time. Any updates will be reflected on our website with a revised effective date. We encourage all stakeholders to review the policy periodically to stay informed about how we are protecting your data.Contact Information
For any questions, concerns, or feedback regarding this Privacy Policy or our data practices, please contact:
United Public School (UPS), Hojai
Educity, Islamnagar, Hojai – 782445
Phone: 8133098850
Email: info@upshojai.org
By continuing to engage with UPS services, either through enrollment or use of our digital platforms, you acknowledge and accept the practices described in this Privacy Policy.